From Nightmare to Dream Event, Planners Share Insider Stories

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If you’re like me, you love hearing a good tale or two from veteran meeting and event planners about how they saved the day. Here are three I discovered recently.

From Kate Walski, owner, 307 Event in Traverse City

“My most memorable moment was actually a week of unforeseeable disasters as I prepped for a large event with my husband out of town and three small children at home. My week involved returning home from being out of town for several days, hitting a deer with my car while taking my kids to school, multiple suppliers that messed up deliveries, a trailer with a smoking tire, a truck full of furniture being held at a shipping facility five hours away, and the list goes on."

“I remember the moment where I was so overwhelmed and I just didn’t know how I would get through it. I really had to dig deep inside to keep going. And I did. And we made it all happen. And the client was happy and had no idea what had gone on behind the scenes.”

Lyn Gleasure, event manager, Bedrock Detroit

“When I was at Biltmore Estate in Asheville, N.C., I did a very formal dinner for 900 guests on a terrace overlooking the Blue Ridge Mountains. Everything was perfect until it was time for the grand finale fireworks show. Local regulations required that a fire truck be on hand at the time the show began and somehow the new crew got lost on the 8,000-acre property."

“After sending out a ‘search party,’ we got the truck there just a few minutes behind schedule and the show started. I realized that even the most minute details—such as giving driving directions to a vendor whom you work with on a regular basis—is still important.”

Erin Sonntag, owner, Bella e Dolce Cakes in Walled Lake

“I always check the stability of the table before placing the cake. Once, a table leg wasn't fully extended and locked. I set my toolbox on the table and it went down. Thankfully, the cake wasn't on it yet! Now, I always do my ‘bump test’ before placing the cake.”

Send me your stories and I’ll share them with our readers. Email me at

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